Friday, July 18, 2014

Case Study No. 1452: Zoe Friedlander

How to Search the Academy's Library Catalog
This three minute video shows you how to find items in the library catalog of the Academy of Motion Picture Arts and Sciences' Margaret Herrick Library.

If you click the Full Screen button and the video becomes blurry, try dragging the progress indicator back to the beginning. This may sharpen the video.
Tags: library catalog Margaret Herrick Library Academy Library
Added: 1 year ago
From: mhl90211
Views: 582

[scene opens with the first slide of a PowerPoint presentation, reading "Academy of Motion Picture Arts and Sciences, Margaret Herrick Library / How to Search the Library Catalog by Zoe Friedlander"]
ZOE: [in voice over] After watching this video, you'll know how to search for items in the library catalog.
[cut to the library's website at "catalog dot oscars dot org"]
ZOE: [in voice over] For a title search, type the search item into this search box.
[the cursor moves up to the "Search" tab, as she types in "how green was my valley"]
ZOE: [in voice over] Change the dropdown menu to "Title Keyword," and click the search button.
[she clicks "Search", which brings up the results page]
ZOE: [in voice over] Filter your search results by clicking one or more of the options under "Add Filters."
[she goes to the "Add Filters" section in the right hand corner, and clicks "Posters" (bringing up a new list of results)]
ZOE: [in voice over] To see a full record, click the title or the image.
[she clicks on the second entry ("How Green Was My Valley / [poster] : John Ford : 1941"), bringing up the image of the poster]
ZOE: [in voice over] Notice that all the words from the search phrase are highlighted.
[she clicks the "Next" button, bringing up the record for the next result ("How Green Was My Valley / [script] : John Ford : 1941")]
ZOE: [in voice over] Use the "Next" and "Previous" links to page through the records. Click "Title List" to get back to your search results.
[she clicks the link, bringing up the original results page]
ZOE: [in voice over] Let's search for archival collections. First, click "Basic Search" to go back to the search screen.
[she clicks the link, bringing up the the library's homepage]
ZOE: [in voice over] Type "Hitchcock" into the search box. Set this dropdown field to "Keyword," and in the "Limit: To" box, select "Archival Collections." Click "Search."
[a new results list (featuring just ten items) comes up]
ZOE: [in voice over] The results show all collections that have the word "Hitchcock" in any field. Since we limited to archival collections, that's all we'll see in our results list. Click a title to view the record.
[she clicks on the first entry ("Alfred Hitchcock papers, 1821-1979"), bringing up that record]
ZOE: [in voice over] This record includes a brief scope note, and there's also an extended scope note for this collection, which you can view by clicking the "Extended Scope and Content Note" link.
[she clicks the link, bringing up the "Alfred Hitchcock papers" webpage]
ZOE: [in voice over] This link takes you to the scope note for the manuscript portion of this collection. From here, you can get to the photo scope note, and to biographical or historical information. Click the browser's "Back" button to get back to the catalog record.
[she returns to the catalog record and scrolls to the bottom]
ZOE: [in voice over] In the "Finding Aid" field, you can use these links to view records of the items in this collection. The "Manuscript Inventory" link takes you to a list of the manuscript items, and the "Photograph Inventory" link gets you a link of the photographic materials.
[she clicks on the "Manuscript Inventory" link, bringing up a new list of search results]
ZOE: [in voice over] Use the browser's "Back" button to go back to the catalog.
[she returns to the catalog record]
ZOE: [in voice over] You can do a new search right from this screen. We'll search for the periodical "American Cinematographer." Limit the search by choosing "Journal Title Keyword."
[she types "american cinematographer" into the search box at the top of the screen, bringing up the record for the magazine]
ZOE: [in voice over] Since there's only one record for this title as a journal title, the display goes straight to the full record.
[she scrolls to the bottom of the record]
ZOE: [in voice over] In the holdings information, there are links to websites where you can access full text. Also, the library has this magazine on microfilm, as well as recent editions in the stacks and older editions in a flat file.
["Questions about using the library catalog? Contact Zoe Friedlander at zfriedlander at oscars dot org" appears on screen]
ZOE: [in voice over] This concludes the training video on how to use the library catalog. If you have questions on the use of the catalog, please email Zoe Friedlander at zfriedlander at oscars dot org. Thank you.
["Written, recorded and produced by Zoe Friedlander, Head of Library Systems, Margaret Herrick Library, Academy of Motion Picture Arts and Sciences" appears on screen]



The Academy Meets Digital Preservation
March 1, 2012

Hot on the heels of the Academy Awards, we would like to present to you, Zoe Friedlander, Systems Librarian for the Margaret Herrick Library of the Academy of Motion Picture Arts and Sciences. Zoe was one of the inaugural 24 trainers invited to attend the Digital Preservation Outreach & Education (DPOE) Train-the-Trainer Workshop in September 2011. I thought it would be apropos to get in touch with her to learn more about what she does for the Academy and how it ties in with digital preservation and her new role as a digital preservation trainer.

Please tell us a little bit about yourself and what you do at Academy of Motion Picture Arts and Sciences?

As Systems Librarian for the Margaret Herrick Library of the Academy of Motion Picture Arts and Sciences, I'm responsible for the operation and continued enhancement of three of our main library systems: our library catalog, which is a Voyager database; our Inmagic system, which contains inventories of our special collections materials, photograph collections, clipping files and other resources; and our CONTENTdm system that we are using to build a digital library. In addition to these systems, our Photograph Department has a DAMs which is managed by our Digital Archivist. I'm also the webmaster for the library portal and I analyze and troubleshoot system problems of all sorts and act as liaison to the Academy's IT department.

Systems librarianship is my third career; my first two were technical writing and then graphic design. Both of those were excellent background for the job I do now; the skills I learned as a software technical writer have been key to my ability to communicate technical information to less technical staff, and the graphic design skills I gained have helped make the Web pages and forms I design easy to use and navigate.

How are you involved in digital preservation at your organization?

So far I'm really just preparing to start the conversation. I chair the library's Technology Committee where we discuss things like the need for greater redundancy for our DAMs storage; but my goal for the outcome of the training I will do here in the next month or so is for the library to develop a digital preservation policy.

What encouraged you to apply for the DPOE Train-the-Trainer Workshop?

The truth is that I set myself a personal goal to start presenting more to groups, and I thought attending the Train-the-Trainer workshop would be a great way to ensure that that happened. And then once I attended the workshop, I realized that here were all the questions (about how to deal with digital resources) that we really needed to start talking and thinking about, especially with respect to future digital donations to the library.

If you were to offer one piece of advice to aspiring digital preservationists what would it be?

I see a potentially huge market for jobs for digital preservationists, but in many cases, for many companies, you will have to first explain the risks and the need, and make the costs of inaction clear, before you can persuade management to put money towards a plan and staffing.

What kind of training events do you foresee holding in the near future?

I plan to present probably the first three modules of the DPOE workshop, Identify, Select, and Store, in April. I will be sending an email to my company (around 260 people) and will present to the first 20 or so people who sign up, on a first-come first-served basis. Depending upon how that goes, I may then offer the next three modules, or teach the first three modules again.

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